INPEX Corporation is an international oil and gas company currently involved in more than 70 projects across 26 countries. INPEX is ranked among the top global petroleum companies and is listed on the Tokyo Stock Exchange. The world-class Ichthys LNG Project is one of the largest and most challenging in the company's history and the Asia-Pacific region. We are recruiting the industry's best to assist in developing the Ichthys Gas Field and this is your opportunity to play a major role in subsequent phases of construction, commissioning and ongoing operations.

To support the development and operation of these substantial assets, we are seeking talented staff to join our Operations team.

Position: Administration Team Assistant
Work Location: Perth, WA

Description:
NPEX is currently recruiting for an Administration Team Assistant. The primary objective of this position is to provide administration support to the Administration Manager and department to assist with the team's delivery of office and facility services of all Perth offices.

Key responsibilities of this position include:

• To provide primary support to the Administration Manager which involves diary management, weekly progress meetings, liaison with internal stakeholders, meeting coordination, correspondence and travel arrangements.
• To provide administrative support to the Administration dept.
• Assist to co-ordinate the bi-monthly Team Assistant meetings if/when they occur, which includes ensuring the agenda is up-to-date by contributing depts. and minutes are taken during each meeting and subsequently distributed to all attendees and any action items are attended to.
• To monitor all departmental invoices (relating to office services only) - this includes liaison with both Finance and admin team members to ensure all invoices are paid in a timely manner eg payment terms are met. Ensure that departmental protocol is observed to ensure that any vendor POs maintained yearly as per departmental budget and all approved quotes submitted are filed accordingly.
• Provide Reheat kitchen orientation to all new Team Assistants which involves an induction showing how equipment operates and outlining house-keeping protocols.
• Provide operable wall orientations to new employees and/or when assistance is requested by depts.
• To manage/update the department DMS system this involves updating of filing structure and loading of all departmental documentation.
• To manage the storage facilities at 100SGT (basement and Lv 22 areas) ensuring they are neat and tidy at all times and associate inventory is kept up-to-date.
• To co-ordinate and monitor the Compactus Bay storage facilities across all offices which involves a yearly review to determine if capacity has been reached and liaise with owning departments to prompt necessary action eg disposal and/or archiving.
• To manage the department hard copy filing system which includes new file creation and updating of associated filing register, this includes Administration Manager and leasing the filing systems.
• To coordinate Japanese lessons held at the corporate office which involves liaison tutor, booking of meeting room facilities, generation of purchase orders and processing of vendor invoices and liaison with staff who attend lessons with regards to any changes.

The following Qualifications & Experience are a requirement of this position:

• Very strong skills in Microsoft Office Suite.
• Previous experience working with different disciplines and cultures.
• Strong written and verbal skills.
• Strong time management and organisational skills.
• Some experience with switchboard systems.
• Diary management and minute taking.
• Some experience with travel arrangements.
• Experience within a similar corporate office environment.

At INPEX, we believe people are our number one asset and we can offer you the potential for an exciting and rewarding career.

Join us at INPEX by clicking "Apply Online" below, achieve something extraordinary.

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