Singapore LNG Corporation Pte Ltd is developing Singapore’s first Liquefied Natural Gas Terminal on Jurong Island which will be part of Singapore’s critical energy infrastructure. As Asia's first open-access, multi-user terminal, SLNG aims to be the gateway for LNG in Singapore and evenutally a gas hub for the region. We are looking for highly motivated and committed people to be part of a multicultural team and help build SLNG into an excellent and values-driven company.

Position: Executive Assistant (Ref Code: 1201CO-EA)
Work Location: West Singapore - Jurong Island

Responsibilities:

General Overview
The position is part of the Operations team who is responsible to provide secretariat services to Operations Team’s relevant managers’ including management of appointments and perform other general administrative duties as assigned. The incumbent shall also provide first level office administration support to the Operations team at the Terminal including overseeing office supply inventory and maintenance of office equipment.

Duties and Responsibilities:
The incumbent shall undertake the following activities:

Group Secretariat Support

• Support the reporting manager in providing administration support to Operations Team.
• General administration support including but not limited to document archival and retrieval, report compilation, correspondence and presentations preparation.
• Manage meeting schedules and appointment.
• Prepare expense claim reports for submission.
• Answer, screen and handle phone enquiries for the administration office at the Terminal.
• Render personal assistant support to relevant managers as directed by reporting manager.
• Provide secretary support during meetings including minute writing.

General Office and Facility Administration

• Receive and attend to all guests and vendors where required.
• Oversee the booking and upkeep of meeting facilities and common spaces at the Terminal.
• Handle mail and assist in general sourcing and issuing of office equipment and stationery.
• Provide administrative and logistical support for meetings.
• Coordinate the maintenance of equipment and systems related to the site office such as water dispenser, office access system and firefighting equipment.
• Maintain office and pantry supply inventories.

Corporate Services Interface and Coordination

• Support the reporting manager in coordination with Corporate Services to provide personal safety equipment to the Operations Team while ensuring compliance with policies and guidelines.
• Travel and accommodation arrangement requests for business travel when applicable.
• Transport arrangement for the terminal.
• Employee’s personal safety equipment and uniform requests.
• Data verification and approved report compilation for employees’ attendance, overtime, expense claims, absence and medical leave certificates etc.
• Administrative processes for new and resigning employees.

Requirements:

Work Experience

• At least 4 years of hands-on experience in general office administration.
• Candidate with prior experience working in a multi cultural environment is an advantage.
• Candidate shall be proficient with MS Office applications and be meticulous in processes and procedures.

The successful canddiates shall also possess the following personal attributes:

• A team player with strong interpersonal and communications skills with ability to interact with people at all levels.
• Possess pleasant disposition and has a positive and outgoing personality.
• Possess high customer orientation and is tactful and diplomatic.
• Ability to work independently and under tight deadlines and multitask.

Education
Professional or ITE certificate in Business or Office Administration or equivalent.

To Apply:
An attractive remuneration package commensurate with candidate’s experience and qualifications. Interested applicants are invited to email their detailed resume, stating their current and expected salary.

Just click "Apply Online" link or you can send your detailed resume to the "Email Address" below.

We regret only shortlisted candidates will be notified.

Closing Date: 12 February 2012

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