Pfizer PTE LTD Requires Personal Assistant for Across Singapore

Pfizer PTE LTD has a leading portfolio of products and medicines that support wellness and prevention, as well as treatment and cures for diseases across a broad range of therapeutic areas. Through partnerships with stakeholders from patients to health care providers, to governments and non-governmental organizations, our goal is to ensure that people everywhere have access to innovative treatments and quality health care.

Pfizer is committed to Singapore and we are leveraging the nation’s world-class infrastructure and investment friendly environment to supply key markets in the Asia Pacific region from our nutrition and active pharmaceutical ingredient plants. With the expansion of our nutrition plant in 2010, we are poised to better meet the rising needs in Asia.

Position: Personal Assistant
Work Location: Singapore

Responsibilities:

Oversee all aspects of department coordination.
Maintain department calendar to coordinate work flow and meetings.
Open, sort and distribute incoming correspondence, including faxes and letters.
Responsible for courier services such as signing for and distributing UPS/FedEx or similarly delivered packages.
Perform general clerical duties to include, but not limited to, bookkeeping, printing, faxing, mailing and filing.
File and retrieve organizational documents, records and reports in order and complying with company’s SOP.
Set up and coordinate meetings and conferences.
Record minutes of department meetings.
Make travel arrangements for staff and sponsored HCPs
Collect and maintain inventory of office equipment and supplies.
Provide support in assigned project‐based work such as fundraising activities and the company’s wide meetings.
Other duties as assigned by Country Manager.
Ensure materials and activities are in compliance with internal policy & local code of ethics for pharmaceutical marketing.
Conduct regular PA meetings to align & coordinate company’s wide events or items.

Requirements:

Minimum GCE “O” level, preferably with Private Secretarial Certificate.
Minimum three (3) years experience in general office responsibilities and procedures.
Computer literate - proficient in MS office, Desktop Publishing.
Knowledge of principles and practices of basic office management and organization, planning, records management and general administration.
Knowledge of the basic principles and practices of bookkeeping.
Ability to operate standard office equipment, including but not limited to, computers, telephone systems, copiers and facsimile machines.
Efficient, self-motivated and organized.
Effective verbal and written communication.
Good writing, analytical and problem‐solving skills.
Good time and stress management.
Demonstrate flexibility / adaptability to changes.
Ability to work well independently and is a good team player.